Dashboards and reports visible to non-flex.bi users

This page describes how to make a report or dashboard visible to users who do not have Jira access.

Generate URL with public token

If you would like to share a report (or a dashboard) then select Embed report or Embed dashboard from the top right toolbar:

Then select Enable public access with a token [1].

You will see that an additional parameter embed_token will be added to the iframe URL [2]. This token is unique for this report (or dashboard) and will be used to authenticate that anonymous users can see report results for this specific report.

If you need to disable sharing of this report then unselect this checkbox [1] and save it. You can also regenerate the access token to invalidate the previous one [3].

Please do not enable public access with a token to highly sensitive data. Access tokens can be seen by any user accessing the public page and can be used to embed the report also in other pages. Public users can also use drill into the details of the reports and see more data in the same flex.bi account.

Options for reports and dashboards embedded in iframe

You can change the options of how the report or dashboard will be displayed in the iframe[1]:

  • with or without header and borders (only for reports)
  • disable all or enable only some actions that can or cannot be performed by end users in the embedded report or dashboard (expand/drill into, drill through issues, drill across issues, change page selection)
  • enable results export
  • enable the automatic refresh option: it could be used, for example, if a report or dashboard is displayed on a large screen in a hallway and should be automatically refreshed to show the latest report results.

Please save the changes before embedding an iframe in another page [2].


Wallboard option is available starting from the flex.bi version 4.3.0.

flex.bi dashboards could be shared as wallboards. Wallboard mode provides splitting dashboard reports in a carousel of slides and other options that make it useful for displaying them on large monitors for a public display, for instance, if a dashboard is displayed on a large screen in a hallway.

For that, you have to enable public access with token and then select option Wallboard [1]. The URL will be regenerated without the iframe parameters [2].

In addition to other options for embedded dashboards [1], you can select to show or not to show the dashboard header, select dark color theme, and display information about the last import time on the screen for each report. The default transition time for each slide is 20 seconds, but you can change that.

To split dashboard reports by pages in the wallboard, use Page break option when formatting the dashboard: reports will be split by pages.

Wallboard mode has the same options as embedding dashboards in iframe, except the possibility to export report results.

To split up the dashboard into slides use the page functionality when edition dashboards. 

Disable possibility to share reports or dashboards with public token 

Flex.bi enterprise customers can completely disable this feature in the whole flex.bi instance by adding these lines to config/eazybi.toml file.

embed_reports_with_token = false